Built to keep operations moving.
Four years running the systems behind the business — executive support to a CEO, vendor registration across ADNOC and Saudi Aramco, HR for 200+ employees, and the fleet, warehouse and procurement work that keeps all of it compliant.
The person who makes the
operation run on time.
I'm an Operations & Executive Assistant based in Dubai, currently supporting the CEO of an ADNOC-approved industrial fasteners supplier — calendar, board liaison, confidential documentation — while also running procurement, HR and fleet compliance underneath it.
Before that, I administered the full employee lifecycle for 200+ staff at an HR-tech firm, and before that, resolved cases on the front line in customer service. Wherever I sit, the job is the same: keep the paperwork, the people and the vendors moving in the right order.
Everything on the job description
— and what it actually means.
The full working skill set behind the roles above, grouped the way it actually gets used day to day.
Executive & Administrative Support
- Executive calendar management — scheduling, prioritizing and re-arranging a CEO's calendar around shifting priorities
- Board liaison & meeting coordination
- Minute-taking & confidential documentation, handled with high discretion
- Travel management for executive leadership
- Correspondence management & formal business writing
- MIS & KPI reporting across 15–25 operational metrics
- Stakeholder & cross-functional relationship management
HR & People Operations
- HRIS administration — SAP SuccessFactors, Salesforce
- Employee lifecycle management, onboarding to offboarding
- Payroll & WPS processing
- UAE Labour Law & MOHRE compliance
- Employee relations & HR policy support
- Visa, Emirates ID & GDRFA/ICP documentation
- Full-cycle recruitment & structured offboarding support
Procurement & Vendor Management
- Procurement & Purchase-to-Pay (P2P)
- Vendor prequalification & registration — ADNOC, Saudi Aramco, Dubai Municipality iSupplier
- Supplier Relationship Management (SRM)
- RFQ, comparison sheets, negotiation & cost optimization
- Local Purchase Order (LPO) & contract documentation
Logistics & Compliance
- Fleet management & RTA compliance
- Warehouse & inventory coordination
- Event management & exhibition coordination
- Bilingual documentation support (English–Arabic)
Marketing & Digital Presence
- Marketing & digital content — LinkedIn, Canva
- Website & domain administration
- Presentation design (PowerPoint) for internal & client-facing use
Tools & Platforms
- SAP SuccessFactors, Salesforce, SAP (Order Management / ERP)
- Zendesk, Freshdesk, Jira
- ADNOC & Dubai Municipality iSupplier vendor portals
- ICP/GDRFA & MOHRE government portals
- Microsoft Office (Excel, Word, PowerPoint, Outlook), Google Workspace, Canva
Three requisitions worth reading.
Real work orders from the last two years — vendor registration, HR systems, and the cost-cutting behind them.